Privacy Policy
Willie Sutherland Artist is a sole trading independent visual artist.
Based in Glasgow, Willie Sutherland creates multimedia art through exhibitions, events and cultural projects.
Willie Sutherland understands how important the security of your personal data is and is committed to storing and processing your personal data safely and being transparent about all privacy practices.
Willie Sutherland Artist
• will only use your data (e-mail address) to let you know about his programme of events and exhibitions
• will not give or sell your data to any other organisation
Contact details
Name: Willie Sutherland
Address: 0/2 101 Parklands Oval, G53 7UE
Phone Number: +44 07817 365 863
E-mail: williesutherlandpictures@gmail.com
This privacy notice explains how and why I collect, manage, protect and use personal data. It tells you what the lawful bases are for processing this data, which justify why and how I collect the data. It also explains how I’ll store and handle that data, and keep it safe. Personal data is held and processed by Willie Sutherland in accordance with the General Data Protection Regulation 2018.
This document is available directly from our website, or via links at the bottom of our e-mails and e-newsletters. If you have any questions, please don’t hesitate to get in touch with me at williesutherlandpictures@gmail.com
I’m happy to talk through my data protection policies and procedures and what they mean for you.
How your data is processed
I process and store personal information in pursuit of my legitimate interests and do so on the basis of your consent.
If you subscribe to my mailing list, I may ask you for: your name and email address.
I use your data (by which I mean your name and e-mail address) to let you know about exhibitions, projects and events, including exhibition dates, how to book for ticketed events and more.
It is important that I retain the trust and confidence of everyone with whom I am in contact with. I promise never to sell or pass on your personal data and to use it only to keep you informed about my programme of projects, events and exhibitions.
How I use your data
I hold your name, and e-mail address in order to send information about my programme, as well as other general information.
– Mailing Lists
My e-mail subscribers list is used to send newsletters, event invitations, and occasional other pieces of important information. I will send no more than 16 pieces of correspondence in any one year.
I use Mailchimp to run my mailing list and to deliver my newsletters. I collect some standard information about this function, such as how many recipients open the e-mails, and whether the links in the newsletter are clicked on. You can read Mailchimp’s Privacy Policy here.
If you would prefer, however, that I do not contact you, you can unsubscribe from our e-mail list easily and at any time by clicking on the ‘unsubscribe’ link in any e-mail. This will automatically remove your contact details from the list and prevent me from re-adding your e-mail address in the future.
– Website and online shop
I use Google Analytics (GA) to monitor my website, recording standard information about visitor use and patterns. I do this so that I know how many people are using it, what bits are used most and how it links to other things to help make sure my website remains user-friendly, effective and appropriate. The information gleaned via GA is collated for use in, for example, annual reports, but is only ever used anonymously. It does not identify individuals.
If you order online from my shop, I will ask you for: your name, address and email address. All shop orders online are processed via PayPal and you can see their Privacy Policy here. Your details are stored in a secure and password protected website and I do not see or store any of your credit card or bank details.
The legal basis for collecting this data is for contractual obligations, for example I need to know your address so I know where to post your order.
I use your personal data to process your order. I may need to get in touch with you about your order and/or post your order out to you. I only use this information to process your shop order.
– Events Booking and Attendance
When you book tickets for any of our events I will use Eventbrite, which collects your name, e-mail address and any other details I need to process your booking. I will also use it to contact you via Eventbrite regarding your booking. I may also contact you to undertake post-event evaluation.
This information is never shared with any other companies.
Please note that Eventbrite is a third-party service that is not owned or managed by Willie Sutherland. You can read Eventbrite’s Privacy Policy here. If you would like to attend one of my events but do not want to use Eventbrite to book, please contact us by emailing williesutherlandpictures@gmail.com
Any specific contact details for individual events are provided on the event booking page. At the time of booking, you can choose whether to have your personal information added to my mailing list or not.
I use the data I collect to help collate reports, including to funders like Creative Scotland, but the data is used anonymously. Sharing this information helps me to understand my work and measure my achievements.
If you attend an event, photographs might be taken. When I am taking photographs for potential use in promotional materials in which you can be identified, I will do this only with your permission and you are under no obligation to provide this.
At the end of an event, I may ask you to complete an anonymous Equal
Opportunities Monitoring and Feedback Form. You are under no obligation to complete this. The information I ask for includes: your age, postcode, event attended, event feedback, gender identity, sexuality, information on health conditions or disabilities, ethnicity, and religious identity. This information is provided and processed anonymously.
Occasionally events may be booked through a third party and it will be clear on the event booking who is processing your data.
How I protect your personal data
Your data is treated confidentially and I will not share it with any third parties. I look after your data with the utmost care and ensure that your privacy is respected at all times in line with my policies and procedures. I treat all information that you provide as confidential, and your data is stored securely on password-protected hard drives and computers.
I store photographs securely on password-protected hard drives and computers, and only use photographs (if they show identifiable persons) in promotional material where permissions have been provided.
I store Equal Opportunities and Monitoring data securely and anonymously.
How long I keep your personal data
I will retain this information for as long as you are happy for us to keep it. You can unsubscribe from our mailing list at any time. The Equal Opportunities and Feedback information is provided, stored and processed anonymously, and forms a key element in how I develop my community engagement practice. I retain this data for my own records, reflection, development and reporting.
Your rights over your personal data
I respect your rights over your personal data. You may exercise these rights by emailing: williesutherlandpictures@gmail.com
You have the right to:
• Request access to the personal data I hold about you.
• Request copies of the personal data I hold about you in order to transmit this information to another service provider.
• Request the correction of your personal data when incorrect, out of date or incomplete.
• Withdraw your consent from any consent-based processing of your personal data.
• Object to any processing of your personal data that has its basis in legitimate interest.
• Challenge the accuracy or lawful basis of the processing of your data and request a temporary restriction of this processing.
• Request the deletion of all the personal data that I hold about you and an end to the processing of this data. Please note that I may be required to store some of your personal data after this request to comply with legal obligations.
To act on any of these rights, please contact Willie Sutherland at williesutherlandpictures@gmail.com or in writing to: Willie Sutherland
0/2 101 Parklands Oval, G53 7UE
To protect the confidentiality of your information, I will ask you to verify your identity before proceeding with any request you make under this Privacy Policy.